BELPER TOWN COUNCIL

AGENDA FOR THE MEETING OF 9th JUNE 2009

PART 1 - NON EXEMPT (NON CONFIDENTIAL) INFORMATION
  1. Apologies and reasons for absence.
  2. Order of Business.
  3. Declarations of interest.
  4. To determine if any items should be taken with the public excluded.
    If it is deemed appropriate to exempt the public from any item, the following resolution will be passed:
    In accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, in view of the confidential nature of the business to be transacted, it is RESOLVED that, in the public interest, the public and press be excluded from the meeting during discussion of the item and they be instructed to withdraw.
  5. Public Participation:
    A short period of time will be made available for members of the public to raise any Town Council issues for comment or discussion.
    Presentation on the work carried out by Fleet Arts and a report on their action plan for 2009 - 2012 by Sarah Laman (Director, Fleet Arts)
    Presentation on the work carried out by the Drop Inn Centre from Andrea Fox.
  6. Police Matters:
    A representative of Belper Police will be in attendance to report on issues affecting Belper.
  7. County Councillors' Briefing.
  8. To receive and approve Minutes 1312-1336 of the Council Meeting held on 7 April 2009.
  9. To note the Minutes of the 35th Annual Assembly of the Parish of Belper held 12 May 2009.
  10. To receive and approve Minutes 1337 - 1348 of the Annual General Meeting held 12 May 2009.
  11. To receive and approve Minutes of the Extraordinary meeting held on 28 May 2009.
  12. To note the minutes attached of the Belper Food & Real Ale Festival held
    1. 30 March 2009,
    2. 20 April 2009
    3. 15 May 2009.
  13. To note the minutes of the Christmas meeting held 28 April 2009.
  14. Mayor's announcements.
  15. Finance:
    1. To note and agree income and expenditure incurred in the months of March and April covering transactions 2926 -3290. Schedules attached showing Income of £129,311.82 and Expenditure of £32,472.00.
    2. To note the bank reconciliation for current/public reserve accounts as at 31 March and 30 April 2009.
    3. To note completion of the Internal Audit of Accounts and approve the attached Annual Internal Audit Report and Statement of Accounts for the financial year to 31 March 2009.
  16. Planning Applications:
    1. To consider the planning applications on the schedules dated 29 April 2009 - 8 May 2009 (already circulated), 23 May 2009 - 29 May 2009
    2. To note the planning application decisions 26 March 2009 - 1 June 2009
    3. To consider the planning applications on any schedule circulated at the meeting.
    4. To note the approval of the planning application to remove 4 trees in the Memorial Gardens, King Street.
  17. Grant Applications:
    1. To consider the attached application from Fleet Arts for a grant of £7,600.
    2. To consider the attached application from The Drop Inn centre for a grant of £3,000.
    3. To consider the attached application from Derwent Valley Mills Partnership for a grant of £500.
  18. Outside Bodies.
    To receive verbal reports from Council Representatives on outside bodies.
  19. To consider and approve the appointment of Members of Council to Outside Bodies for 2009/2010.
  20. To consider and approve the appointment of Members to Council Committees 2009/2010.
  21. To consider making comments on the Derbyshire Sustainable Community Strategy 2009 -2014.
  22. To consider attending the DALC training seminars attached;
    1. Power of Wellbeing
    2. Chairmanship
  23. To consider the requests received from:
    1. The Derbyshire Wildlife Trust for the inclusion of the Council's Logo on the proposed information panel at Wyver Lane.
    2. Ashley Franklin Photography for the inclusion of the Council's Logo on his 2010 calendar.
  24. To consider the attached quotations for the supply and installation of a digital timer clock to the heating system at St John's Chapel.
  25. To consider the Ashbourne Road at Blackbrook bus shelter repair quotation. .
  26. To consider the invitation to attend a workshop on the Regional Plan Partial Review: Options consultation.
  27. To consider the request from Shirland Welfare Band for permission and a contribution towards the cost to hold a concert in the Memorial Gardens on 29 August 2009.
  28. To consider supporting the Milford School Travel Plan.
  29. Clerk to report on the response from the manager of the Goods Road, Belper Royal Mail sorting office.
  30. To note the assets and undertakings of Belper Leisure Centre Trust were transferred to Belper Leisure Centre Limited with effect from Friday 1 May 2009.
  31. To consider attending the SLCC regional conference.
  32. To consider suggesting possible off road routes through Belper for the East Derbyshire Greenway Strategy.
  33. To consider renewing subscriptions to Derbyshire Rural Community Council.
  34. To consider the invitation to attend the Derbyshire Constabulary Annual Parish Council's evening Tuesday 15 September 2009.
  35. To consider the invitation received to attend a workshop on minerals and waste planning, from Derbyshire County Council and Derby City Council.
  36. Clerk to update the Council on the progress of the refurbishment of Properties 22-23 Market Place, Belper.
  37. Items for Information previously circulated:
    To note and discuss as required the items of correspondence previously circulated.
    1. Communities and Local Government - Regulation of Investigatory Powers ACT 2000: Consolidating Orders and Code of Practice.
    2. Communities and Local Government - The BIG LUNCH - Sunday 19 July 2009.
    3. Equality and Human Rights public sector duties.
    4. Belper Town Councils application for the removal of 4 trees and replacement with shrubs Belper Memorial Gardens, King Street, Belper.
    5. Friends of Belper Parks officer appointments.
    6. Calendar of indoor car boots sales to be held at Belper Leisure Centre.
    7. Response from Amber Valley Borough Council regarding the Council's request for a slip road to be installed at the River Gardens.
    8. Response from the Clerks letter to Patrick McLoughlin requesting his support for the introduction of providing powers to the Police Community Support Officers to issue Parking Charge Notices.
    9. Letter from Animal Aid regarding the Council's statement that they will comply with the RSPCA's guidelines regarding animal circuses.
    10. Letter of resignation from Trevor Griffin of the committee and membership of the Friends of Belper Parks.
    11. Email from Hope for Belper re Dreamteam 2009.
    12. Clerks report on Power of Well-Being training course.
    13. Complaint from a Mr Black re parking ticket received in Belper.
    14. Letter received from member of the public re the proposed extended opening hours of Hacketts Bar
    15. Tyco Electronics consultation on proposed upgrade of existing telecommunications equipment at East Mill.
  38. To approve spending for the purchase of a portable PA system for Town Council events.
  39. Items for Information: To note and discuss as required the items of correspondence detailed on the schedule attached. All correspondence is available for inspection from the Clerk.