BELPER TOWN COUNCIL

AGENDA FOR THE MEETING OF 8th JUNE 2010

  1. To receive apologies for absence.
  2. Declaration of Members Interests.
    Please Note:-
    1. Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
    2. Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
    3. The Declarations of Interests will be read out from the Declaration Sheet - Members will be asked to confirm that the record is correct.
  3. Public Speaking
    1. A short period of time will be made available for members of the public and Members of the Council to comment on any matter. Where a Member indicates they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) below. (If the item to which representations or comment were made by a Member is on the Agenda the Member must declare that interest again and withdraw from the meeting during consideration of that item)
    2. If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter.
    3. Members declaring a prejudicial interest who wish to make representations or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.
  4. Order of business.
  5. To determine if any items should be taken with the public excluded.
    If it is deemed appropriate to exempt the public from any item, the following resolution will be passed:
    In accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, in view of the confidential nature of the business to be transacted, it is RESOLVED that, in the public interest, the public and press be excluded from the meeting during discussion of the item and they be instructed to withdraw.
  6. To receive and approve Minutes 1641 - 1669 of the Council Meeting held on 13 April 2010.
  7. To receive and approve Minutes 1670 - 1683 of the Council's Annual Meeting held on 11 May 2010.
  8. Mayor's announcements.
  9. Finance:
    1. To note and agree income and expenditure incurred in the months of April and May covering transactions 4698 - 4805. Schedules attached showing income of £12,6370.98 and Expenditure of £16,249.48.
    2. To note the bank reconciliation for current/public reserve accounts as at 31 March 2010.
    3. To note completion of the Internal Audit of Accounts and approve the attached Annual Internal Audit report and Statement of Accounts for the financial year to 31 March 2010.
    4. To consider entering into a three year Insurance Long Term Agreement with the incentive of a guaranteed 5% discount per year.
    5. To consider amendments to the delegated powers for expenditure to the Financial Regulations.
  10. To note the attached Minutes of the Finance Working Party held 29 April 2010 and to consider the recommendations.
  11. Plannng Applications:
    1. To consider planning applications on the schedules dated 20 April 2010 - 26 May 2010 (already circulated) and schedule dated 27 May 2010 - 2 June
    2. To note the planning application decisions 4 April 2010 - 2 June 2010. c.To consider the planning applications on any schedule circulated at the meeting.
    3. To note a public exhibition is to be held 4.00pm until 8.00pm on the 15 June 2010 at St John's Chapel for the proposed development of private and affordable housing at Mill Lane, Belper.
    4. To note a public meeting is to be held Friday 11 June 2010 at 7pm in St John's Chapel regarding the proposed sale of land at Wyver Lane.
    5. To note the Council's response to the Amber Valley Local Development Framework - Draft Core Strategy Issues and Options.
  12. Grants Applications.
    303 - Fleet Arts - To consider the attached application for a grant of £7,750.
    304 - Heage and Nether Heage Carnival Committee - To consider the attached application for a grant of £700.
  13. Outside Bodies
    To receive verbal reports from Council Representatives on outside bodies.
  14. To note the receipt of a letter of resignation as a Town Councillor from Councillor Mick Potter.
  15. To note nominations for the Amber Valley Parish/Town representative on the Executive Committee.
  16. To consider the Local Council Review subscription renewal.
  17. To consider the letter regarding the repositioning of the Belper bound bus stop at the Whitemoor Medical Centre.
  18. To consider the request received from a local business for permission to place their trade bin on Council land.
  19. To appoint stewards for the Lark in the Parks events.
  20. To note the letter received from the Borough Council with regards to car parking charges on Sundays.
  21. To note the dates of the car boot sales to be held at Pottery primary School.
  22. Clerk to report on the repairs to roof at St. John's Chapel.
  23. Items for Information: To note and discuss as required the items of correspondence detailed on the schedule attached. All correspondence is available for inspection from the Clerk.
PART II
EXEMPT INFORMATION
  1. To consider the letter from the Borough Council regarding the eligibility for Office as a Councillor.
  2. Clerk to report on payments made to the Belper Music and Arts committee.
  3. Clerk to report on the election expenses incurred on 1st May 2008.