BELPER TOWN COUNCIL

AGENDA FOR THE MEETING OF 12th JULY 2011

PART I - NON CONFIDENTIAL INFORMATION
  1. To receive apologies for absence.
  2. Declaration of Members Interests. Please Note:-
    1. Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item)
    2. Where a Member indicates that they have a prejudicial interest, but wish to make representations regarding the item before leaving the meeting, those representations must be made under item (c) of Public Speaking.
    3. The Declarations of Interests will be read out from the Declaration Sheet - Members will be asked to confirm that the record is correct.
  3. Public Speaking
    1. A maximum of five minutes or at the Chairman's discretion will be made available for members of the public to address the meeting in relation to the business to be transacted.
    2. If the Police Liaison Officer, a County Council or Borough Council Member is in attendance they will be given the opportunity to raise any relevant matter.
    3. Members declaring a prejudicial interest who wish to make representations or give evidence under the Code of Conduct relating to Agenda items shall do so at this stage.
  4. Order of business.
  5. To determine if any items should be taken with the public excluded. If it is deemed appropriate to exempt the public from any item, the following resolution will be passed:
    1. In accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, in view of the confidential nature of the business to be transacted, it is RESOLVED that, in the public interest, the public and press be excluded from the meeting during discussion of the item and they be instructed to withdraw.
  6. To receive and approve Minutes 1947 - 1963 of the Council Meeting held on 17 May 2011.
  7. To receive and approve Minutes 1964 - 1990 of the Council meeting held on 7 June 2011.
  8. To note
    1. the Minutes 221 - 230 of the Food Festival committee held 4 April 2011 and
    2. the Minutes 242 - 252 of the Food Festival committee held 13 June 2011.
  9. To note
    1. the Minutes 19 - 31 of the In Bloom committee held 2 June 2011 and
    2. the Minutes 32 - 41 of the In Bloom committee held 27 June 2011.
  10. Mayor's announcements.
  11. Finance:
    1. To note and agree income and expenditure incurred in the months of May and June covering transaction 6325 - 6483. Schedules attached showing income of £4,023.92 and expenditure of £17,211.02.
    2. To note the bank reconciliation for current/public reserve accounts as at 31 May 2011.
  12. Planning Applications:
    1. To consider planning applications on dated 28 May 2011 - 4 July 2011.
    2. To note the planning application decisions 28 May 2011 - 4 July 2011.
    3. To consider the planning applications on any schedule circulated at the meeting.
    4. To consider the further details of the proposed new Leisure Facilities at Field Lane, Belper.
  13. Grant Applications
    1. 318 - Fleet Arts - To consider the attached application for a grant of £7290 for various projects.
    2. 319 -To consider the attached request from The Autumn Club for a £200 grant to assist with the cost of a guest speaker.
    3. 320 - To consider the attached request from Belper & District Road Safety Committee for a £30 grant to assist with the cost of running costs.
  14. Outside Bodies
    To receive verbal reports from Council Representatives on outside bodies.
  15. Part Night Lighting
    To consider commenting on the County Council's proposal to turn off the street lighting between the hours of midnight until 5.30am and to permanently switch off street lighting in areas that they consider no longer provide a community benefit.
  16. Polling Station Charges
    To consider the attached request from the Borough Council for a reduction in the Polling Station room hire charges.
  17. Derbyshire Fire & Rescue Service Review of Emergency Cover
    To consider commenting on the review report of the Derbyshire Fire & Rescue Service Review of Emergency Cover.
  18. Vacant Town Centre Business Premises
    To consider the attached letter from a resident regarding the closure of two retail premise in the town centre.
  19. Derbyshire Excellence in the Community Awards 2011
    To consider nominating people for the Derbyshire Excellence in the Community Awards.
  20. Town Centre Coach Parking
    To consider town centre coach parking provision. (Councillor Shepherd)
  21. Proctors Fun Fair
    To consider the attached request received from Proctors Fun Fair to hold the Belper Annual Fair on the Coppice car park October 2011.
  22. Market Place Signage
    To consider improvements to the no parking signage on the Market Place. (Councillor Black)
  23. Items for Information: To note and discuss as required the items of correspondence detailed on the schedule attached. All correspondence is available for inspection from the Clerk.
PART II - EXEMPT INFORMATION
  1. To consider the attached invitation to attend the HMS Brocklesby ships reception.
  2. To adopt the recommendations of Minutes 110 - 114 of the staff working part meeting held 1 July 2011.